The internal ordering process of each agency varies. The process and accompanying forms for PR’s and DO’s that are issued against a SEWP contract is defined by the issuing agency and not the NASA SEWP Program Management Office (PMO). The typical process, however, is for an end-user to determine a requirement and generate a purchase request (PR). The PR along with any necessary funding information is sent to that Agency’s procurement office which results in the issuance of a delivery order (DO). Any valid Federal Agency DO form and the associated delivery order number may be used. The NASA SEWP Program Management Office (PMO) does not issue DO’s – these must be issued through the issuing Agency’s procurement office. The SEWP Program Management Office (PMO) reviews, processes and tracks issued DOs and forwards them to the Contract Holder(s).
There is a requirement that all SEWP Delivery Orders be routed through the NASA SEWP Program Management Office (PMO) to insure all ordering information is complete, accurate and in scope with the applicable contract and should not be routed directly to Hyperion. However, NASA does not issue orders for other agencies under the SEWP contracts, and other Federal Agencies do not send funds to NASA. Each SEWP Delivery Order is funded and issued to the SEWP Prime Contractor by a Contracting Officer at the ordering Federal Agency.
Some agencies have special requirements for issuing IT Delivery Orders. It is the Issuing Agency’s Contracting Officers’ (COs/KOs) responsibility to be aware of any agency-specific policies regarding issuing orders via an existing contract vehicle and Government Wide Acquisition Contracts. There are no requirements under the SEWP Contracts for issuing agencies to use other intermediary procurement offices, except as directed through their own internal policies.
Regardless of Agency-specific Ordering processes, the general flow for SEWP orders is as follows:
1ST END USER OR SEWP Contracting Officer
- Determine best value through market research.
- Create Delivery Order – Cite NASA SEWP Contract # and Prime Contract Holder.
- Sends Order to NASA SEWP Bowl.
2ND NASA SEWP Program Management Office (PMO)
- Verifies Order.
- Forwards valid Order to the appropriate Contract Holder.
3RD SEWP Contract Holder
- Processes Order.
- Delivers Equipment & Services.
- Invoices Agency or Contractor.
If modifications are made to any order, these modifications must also route through the SEWP Program Management Office (PMO). To assist you in preparing your delivery orders, below you will find important information in reference to processing delivery orders through the SEWP Program office. Please feel free to contact the SEWP helpline if you have any questions concerning your purchase orders, the SEWP V web-tools or any SEWP related topics at 301-286-1478. Their hours of operation are as follow Monday – Friday 7:30 am to 6:00pm EST.